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Executive Assistants and corporate travel teams don’t need “more options” — they need a clear standard: predictable pick-up rules, defined vehicle class, flight monitoring, IRROPS handling, and clean invoicing.

This Knowledge Hub is a set of practical SOPs and copy-paste templates that help you book executive transfers in Krakow (KRK) and across Poland with fewer follow-ups and fewer surprises.

 

If you want a fixed quote confirmed in advance, contact us 24/7: WhatsApp/Phone: +48 662 905 905 | info@iqpd.pl

  • Knowledge Hub — Executive Transfer Standards & Checklists

Topics

 

Booking Checklists

Fast, repeatable templates that speed up confirmation and reduce back-and-forth.

 

 

 

Airport & IRROPS

 

Airport transfers require process: flight monitoring, waiting policy, escalation and last-minute changes. 

 

 

 

Service Standards

Clear definitions of what to expect (and what to require) in executive transport.

Airport Transfers — Traveller Guide

 

Practical guides for passengers arriving at Krakow Airport (KRK).

 

- How to Get from Krakow Airport to City Centre 

 

- Krakow Airport Transfer vs Taxi, Uber and Bolt 

 

- What Happens If Your Flight to Krakow Is Delayed? 

Copy-Paste Booking Template (for EAs)

Use this message to book transfers via email or WhatsApp. Replace the brackets.

Subject: Transfer booking request — [DATE] — [ROUTE] — [PAX]

Hello,Please confirm a fixed-price transfer with the details below:

 

1) Route & timing

  • Date: [DD MMM YYYY]
  • Pick-up time: [HH:MM]
  • Pick-up location: [Airport/Hotel + full address]
  • Drop-off location: [Full address]
  •  

2) Flight details (if airport pick-up)

  • Flight number: [XX1234]
  • Scheduled landing time: [HH:MM]
  •  

3) Passenger details

  • Passenger name (or initials): [Name/Initials]
  • Contact phone (WhatsApp?): [+country code] (Yes/No)
  •  

4) Group size & luggage

  • Passengers: [number]
  • Luggage: [# large suitcases + # cabin bags]
  • Oversize items: [ski bags / stroller / equipment / none]
  •  

5) Vehicle requirement

  • Vehicle class: [Executive sedan / Business van / Sprinter]
  • Notes: [discreet service / child seat / etc.]
  •  

6) Billing

  • VAT invoice required: [Yes/No]
  • Company details: [Name, address, VAT ID]
  • Billing email: [email]
  • Payment method: [link/card/bank transfer]
  •  

Please confirm:

  • Total fixed price (what’s included: tolls/parking/waiting)
  • Meet & greet procedure (where the driver waits + signage)
  • Waiting policy after landing (minutes included, from when counted)
  • 24/7 dispatch contact for last-minute changes
  •  

Thank you,[Your name / Company]

Request a Corporate Quote (24/7)

Send your route + date + pax + luggage and we’ll confirm the fixed price and SOP in writing.

WhatsApp/Phone: +48 662 905 905Email: info@iqpd.pl

License No 92/2019

Contact

📞 +48 662 905 905

(24/7 Dispatch)

📧 info@iqpd.pl

IQPD Sp. z o.o.

ul. Jana Zamoyskiego 81

30-519 Kraków, Poland

VAT ID PL6751452415

KRS 0000384807

REGON 121519100

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